Enhancing Visitor Management in Multi-Tenant Spaces

While the Digital India campaign gains momentum, do you really want to be stuck managing heaps of paperwork? Most multi-tenant buildings witness a high footfall of visitors, with so many enterprises operating within the premises. It could be a nightmare to manage long queues at the reception desk, while still recording the required information, ensuring security and giving visitors a warm welcome. That’s why large multi-tenant groups like Worldmark Aerocity, One Horizon Center & DLF, which house numerous Fortune 500 companies, have turned to the powerful visitor management system provided by Veris

From creating a wonderful experience during visitor check in to generating weekly or monthly reports, the Veris access management system has numerous benefits to offer. Here are a few of them:

Efficiency and Ease

‍The Veris visitor management system saves time for all stakeholders. A self-serving kiosk allows visitors to fill in their own details. This ensures a faster visitor check in. Filling up a logbook or dictating your details to the receptionist can be tedious and highly error prone. Not all receptionists may be working at their highest efficiency levels at all times. An access management system eliminates human dependency and makes the process smoother and more efficient. Moreover, such a system allows the receptionist to focus on other important tasks, rather than attending to queues of guests.

Digital capturing of information brings in increased efficiency in record keeping vis-à-vis maintaining a logbook.

The Veris visitor management system also allows employees from the respective companies to pre-invite a visitor, share their details and purpose of visit and generate a QR code that is sent to them. The self-serving kiosk then already has all the details mentioned upon scanning the QR code to complete the visitor check in process in under 10 seconds.

Brand Image

‍For many visitors, the Veris visitor management system may be the first touchpoint with your brand. Being highly customizable, this system allows you to create a strong first impression of your brand. It’s easy to add your logo or incorporate your brand’s color scheme. You can also customize it according to the specific information to be captured. Doing so takes only a matter of minutes, as the system already includes a plethora of options that can be easily selected with a simple drag and drop. Even screens can be added or deleted very easily.

With options like an iPad check in, the Veris visitor management system positions your brand as being tech-savvy, innovative and modern. It speaks volumes about the importance you give to visitor experience and your commitment to promoting smart, integrated workplaces.

Data

‍The importance of data collation cannot be overstated. Maintaining data in logbooks is highly inefficient and error prone. Much of this data is lost, as visitors often fill in illegible or inaccurate information. Also, the company loses control of the data, which can then be misused.

The Veris access management system puts all this data at the fingertips of the admin. The system can generate weekly or monthly reports, which can be consolidated from different locations and audited and analyzed.

Security

‍The Veris visitor management system greatly enhances security of the premises. All visitors need to enter their details and the person whom they’ve come to meet is sent an SMS and email that needs to be approved before the visitor is permitted entry. Moreover, QR codes expire after a specified time. So, if someone spends more than the prescribed time on the premises, the admin is alerted.

Organizing Events

‍Let’s say one of the companies in your multi-tenant building is recruiting people and expects a large number of candidates to be walking in. Or maybe a company is hosting an event. Managing crowds at such times can become easier with the Veris visitor management system. This is because the system can generate bulk invites to a specified guest list. With every invitee getting a unique QR code, the visitor check in and tracking process becomes smoother.

With so many features, isn’t it time that your multitenant building upgrades to the Veris Advantage?

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